Terms and Conditions.

A booking is confirmed only upon receipt of a signed booking agreement and the required deposit. Verbal or email confirmation of interest does not constitute a binding booking. The Sesh Bars will issue a booking confirmation document within 48 hours of receiving the deposit. Until the deposit is received, the date remains available to other clients. The booking agreement confirms the event date, venue address, service package, guest count estimate, and agreed pricing.

A non-refundable deposit of 25% of the total agreed fee is due at booking to secure the event date. The remaining balance is due no later than 14 days before the event. For bookings made within 14 days of the event, full payment is due at the time of booking. Payment is accepted by bank transfer or card. Invoices are issued in GBP and all prices are exclusive of VAT at the prevailing rate. Late payment may result in cancellation of the booking and forfeiture of the deposit.

Cancellations must be submitted in writing by email to info@theseshbars.com. The following refund policy applies based on the number of days before the event date at the time of written cancellation:

14 or more days before the event: full refund of any balance paid beyond the deposit. The deposit is non-refundable.

7 to 13 days before the event: 50% of the total agreed fee is due. Any amounts paid in excess of 50% will be refunded within 10 working days.

Fewer than 7 days before the event: the full agreed fee is due and no refund will be issued for any amounts already paid. The Sesh Bars reserve the right to recover any unpaid balance within this window.

Date changes are treated as a cancellation and re-booking, subject to availability. A date change fee of £75 applies if the new date is confirmed within 14 days of the original event date.

The client is responsible for any damage to or loss of The Sesh Bars' equipment, including bar units, glassware, and accessories, caused by guests or third parties during the event. Damage will be assessed at strike and invoiced within 5 working days of the event. A glassware loss allowance of 5% of total units provided is included in all packages — losses beyond this threshold are charged at cost. The Sesh Bars' equipment remains the property of The Sesh Bars at all times and must not be used outside the agreed service hours.

The Sesh Bars operate in full compliance with the Licensing Act 2003. Our bartenders are trained in Challenge 25 policy and will refuse service to any guest who appears intoxicated or who cannot provide valid proof of age on request. The client accepts responsibility for ensuring that guests under 18 do not attempt to purchase or consume alcohol. The Sesh Bars reserve the right to cease service at any time if, in the reasonable opinion of the senior bartender on duty, continuation would breach licensing obligations or create a risk to guests or staff.

Where a Temporary Event Notice (TEN) is required at the venue, the client is responsible for submitting the TEN to the relevant local authority at least 10 working days before the event. The Sesh Bars will advise whether a TEN is required and provide guidance on the application process. Failure to obtain a required TEN may result in cancellation of the service with no refund. The Sesh Bars accept no liability for events cancelled or disrupted due to the client's failure to obtain the required TEN.

The client is responsible for ensuring venue access is available at least 90 minutes before the agreed event start time. A flat, stable surface of minimum 3m × 1.5m is required for the bar unit. Suitable access for equipment transport — free from steps, narrow corridors, or obstructions — must be confirmed before the event. Where venue access requirements are not met, The Sesh Bars reserve the right to apply a surcharge for additional setup time or equipment handling. Venue access restrictions must be disclosed at the time of booking.

Neither party shall be liable for failure to perform their obligations under this agreement where such failure arises from circumstances beyond their reasonable control, including but not limited to acts of God, extreme weather events, government restriction, civil unrest, or venue closure by a competent authority. In the event of a force majeure cancellation, The Sesh Bars will offer a rescheduled date at no additional fee where possible, or a credit note for the value paid (excluding the deposit). The deposit is non-refundable in all force majeure circumstances. Force majeure does not include general adverse weather, vendor cancellations, or client-side financial constraints.

These terms are governed by and construed in accordance with the laws of England and Wales. Any disputes arising from a booking with The Sesh Bars shall be subject to the exclusive jurisdiction of the courts of England and Wales. These terms do not affect your statutory rights as a consumer.